CONSTITUTION of the SJS

1 TITLE: The name of the Society shall be "The Sussex Japan Society" hereinafter referred to as "the Society".

2 OBJECTIVES: The objectives of the Society shall be to provide a forum and to organise events for all interested in Japan, its people, its culture and its language.

3 MEMBERSHIPThe members of the Society shall be those persons who pay the full subscription at the appropriate rates determined by the Committee, the subscription being payable in advance. The category of Honorary Life Member shall be proposed by the Committee in recognition of outstanding work by persons furthering the aims of the Society. Awards of Honorary Life Membership shall be confirmed by a majority vote at the Annual General Meeting of the Society.

4 OFFICERS AND COMMITTEE: The management of the Society shall be in the hands of a Committee. The Committee will consist of 8 people, comprising a Chairman, an Honorary Secretary, an Honorary Treasurer and 5 other Committee Members. The Committee Members shall be elected by and out of the Society's members at the A.G.M. and the Committee shall then appoint the officers. Nominations for Members of the Committee should be given in writing to the Secretary not less than four weeks before the A.G.M. and must be supported by at least two other members of the Society. The Committee shall have the power to make up to two co-options. Committee Members shall be subject to re-election each year. A quorum of the Committee shall be 5 Members. Honorary Life Members shall be ex officio members of the Committee.

5 MANAGEMENT: All the arrangements for meetings and the control of finance shall be in the hands of the Committee.

6 FINANCE:

6.1 The financial year shall end on July 31st.

6.2 The Committee shall be empowered to open a bank account in the name of the Society and cheques shall be signed by the Hon. Treasurer and one of two named Members of the Committee.

6.3 The income and property of the Society whencesoever derived shall be managed by the Committee solely for promoting the objects of the Society as set forth above, and no part shall be paid or transferred either directly or indirectly to any member of the Society except in payment of legitimate expenses incurred on behalf of the Society.

6.4 In the event of winding up or dissolution of the Society any remaining assets after all liabilities have been discharged shall not be paid or transferred to any member of the Society but shall be transferred to a charitable society or organisation whose objects are similar to those of the Society and whose rules preclude the distribution of assets and income among its members.

7 GENERAL MEETING: Within eight weeks of the end of the financial year the members shall be summoned to an Annual General Meeting of which at least fourteen days notice in writing shall be given. A Special General Meeting may be called by not less than five members. A quorum of an A.G.M. shall be ten members. The financial accounts shall be audited and submitted to the members at the A.G.M. for approval.

8 AMENDMENTS: The Constitution may be amended by a two-thirds majority of the members present at an Annual or Special General Meeting, provided that fourteen days written notice of the proposed amendment has been sent to all members, and provided also that nothing herein contained shall authorise any amendment which shall have the effect of the Society ceasing to be a charity.

Adopted by inaugural meeting 8/7/1996  Amended by AGM 17/7/2000

With acknowledgement to and thanks for the assistance from the Birmingham Eiwakai.


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